Managing Attendance Sessions

Managing Attendance Sessions

The platform uses a unified session-based attendance system. Before taking attendance (whether via QR code or manual entry), you must create an Attendance Session.

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Step 1: Create an Attendance Session

1. Go to Dashboard > Attendance.
2. Click the Create Session button.
3. In the creation dialog:
   • Tag & Course: Select the relevant course.
   • Batches: Check one or more batches participating in this session. The start/end times will automatically populate based on the batches' scheduled times.
   • Date & Times: Adjust the session date, start time, and end time if necessary.
   • Late Grace Period: Set how many minutes after the start time a student will be considered "Late" (e.g., 15 minutes).
   • Session Title: Edit the auto-generated title if desired.
4. Click Create Session to schedule it.

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Step 2: Activate a Session

By default, a new session is marked as Scheduled. To begin tracking attendance in real-time:

1. Locate your session under Today's Sessions.
2. Click the Activate Session button next to it.
3. The session status changes to Active, and you are redirected to the active session dashboard where QR scanning and manual marking become available.

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Step 3: View Session History

To view past attendance data:

1. On the Attendance dashboard, click Show History.
2. Use the From and To date filters to narrow down past sessions.
3. Click View Session on any completed session to see the full list of students, their statuses, and overall statistics (Present, Late, Absent, Pending).
4. You can click Export CSV from inside any session to download the attendance report.

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Step 4: Complete a Session

Once a class is over and all attendance is taken, you must complete the session to finalize the records.

1. Inside an active session, click End Session at the top right.
2. In the confirmation dialog, you have the option to send notifications (SMS, Email, or App Notification) to all students who are still marked as Pending/Absent.
3. Check the desired notification methods and click Complete Session.
4. All remaining "Pending" students will be permanently marked as Absent.