Course37 Logo
Exam System

How to Manage Exams, Questions, and Results: Complete Step-by-Step Guide

A highly detailed beginner's guide to creating exams, generating questions (Manually and via AI), setting up offline OMR sets, processing results, and printing question papers.

Complete Guide to Managing Exams & Questions

Your platform's Exam feature is a powerful tool that handles everything from live online quizzes to offline, paper-based exams.

How to get here: Look at your left-hand sidebar menu, click on Exam under the Assessment section. Select the specific exam you want to manage (e.g., "Semester Final").

You will see three main tabs in the center of your screen: Questions, Question Sets, and Results & Analysis. Here is the step-by-step breakdown of how to use every feature.

1. Editing Basic Exam Settings

Before adding questions, ensure your exam rules are set up correctly.

  1. In the top right corner, click the green Edit Exam button.
  2. Basic Information: Set your Exam Name and Order.
  3. Exam Type: Choose how students take this exam.
    • Live Exam: Timed window, merit list generated.
    • Practice Exam: Always open, instant solutions.
    • Offline Exam: For paper-based tests. The exam remains hidden from students online until you manually mark the "OMR Scan Completed" toggle.
  4. Scoring & Timing: Enter the Total Marks, Time / Question (sec), and Deduction / Wrong answer (e.g., 0.75).
  5. Click Update Exam (or Save).

2. Adding & Creating Questions

Go to the Questions tab. You have several ways to populate your exam.

A. Create a Single Question (Manual)

  1. Click the Create Question button.
  2. Choose your Question Type:
    • MCQ: Multiple Choice (4 options, 1 correct answer).
    • SQ: Short Question.
    • CQ: Comprehensive (Paragraph with sub-questions).
  3. Set the Marks and Time (seconds) for this specific question.
  4. Type your question in the text editor.
  5. Under the options (A, B, C, D), type your answers. Click the small circle icon next to the correct option to mark it green (this sets the answer key).
  6. Add an optional Explanation for students to read after the exam.
  7. Click Create Question.

(Pro-Tip: Use the Show Quick Load (@-Format) button at the top to type questions instantly. Format: Question @ OptionA @ OptionB @ OptionC @ OptionD @ CorrectAnswer(A/B/C/D) @ Explanation)

B. Import from Question Bank

  1. Click Import Question.
  2. Use the search bar or dropdown filters (Education Level, Subject, Chapter) to find previously created questions.
  3. Check the boxes next to the questions you want, and add them to your exam.

C. Bulk Create & AI Generation

  1. Click Create Many Questions.
  2. Assign the Education Hierarchy (Subject, Chapter, Topic) so the system knows where to categorize these questions.
  3. Option 1 (Raw JSON): Paste a properly formatted JSON array of questions directly into the box.
  4. Option 2 (Generate with AI): Click the purple Generate with AI button. Select your context, difficulty (Easy/Medium/Hard), and how many questions you need (e.g., 5). The AI will automatically write them for you based on the assigned topic!

3. Creating Question Sets & Manual Answer Keys (Offline Exams)

If you are running an offline exam, you may want multiple variations (Set A, Set B) or you may want to set up an answer key without typing out the actual questions.

  1. Go to the Question Sets tab.
  2. Click + Create Set.
  3. Choose a Set Code (e.g., 2 for Set B) and give it an optional name.
  4. Number of Questions: Type how many questions are on the paper (e.g., 75).
  5. Shuffle Strategy: Choose "No Shuffle" or "Shuffle Questions".
  6. Click Manual Answer Key (if you don't have digital questions uploaded).
  7. A grid will appear. Simply click A, B, C, or D for each Question Number to program the correct answers into the system.
  8. Click Continue and save your set.

4. Uploading Results & Processing OMR

Once your students have taken the test, go to the Results & Analysis tab, then click Extracted OMR Data.

A. Process OMR Sheets (AI-Powered)

  1. Click Start under 1. Process OMR Sheets.
  2. Choose the correct OMR Template from the dropdown (e.g., 100 questions - A4).
  3. Drag and drop photos or scans of your students' filled answer sheets into the upload box (JPG/PNG allowed).
  4. Click Process Sheets. The system will scan the bubbles and grade them automatically based on your Question Sets.

B. Import from CSV (Manual Upload)

  1. Click Import under 3. Import from CSV.
  2. Download the Sample Template if you need it.
  3. Create a spreadsheet with columns for roll, set (A, B, C), and either individual question marks (q_1, q_2) or just a total score.
  4. Upload the CSV file and click Start.

5. Generating Printable Question Papers

Need to print the physical test for your students?

  1. From the main exam dashboard, look near the "Question Sets" area and click Export Default Paper (or preview a specific set).
  2. A side panel called Question Paper Settings will appear.
  3. Header & Branding: Toggle your Organization Logo, Name, and Address on or off. Change the header style (e.g., Modern Card).
  4. Layout & Display: Choose if you want the questions arranged in One Column or Two Columns. Adjust page margins to save paper.
  5. Typography & Font Sizes: Change the font (e.g., Noto Sans Bengali for Bangla text) and adjust the size of the questions and options (Medium, Large, etc.).
  6. Click Download as PDF to print immediately, or Export as Word/Google Docs if you need to make manual edits before printing.
#exam settings #question creation #ai generator #bulk import #question sets #omr processing #csv import #question paper generator
Previous
How to Manage & Create Exams: The Complete Guide
Next
How to Manage the Question Bank: Complete Step-by-Step Guide